Policy: B

 
Policy: B 2 Amended: July 25, 2003 Subject: Cross Lake Education Authority
      1. Election of Cross Lake Education Authority executive officers will be held at the first scheduled meeting of the Board.
      2. The election of executive officers will require attendance of all elected school board members.
      3. The Cross Lake Education Authority is ultimately responsible for the overall planning, organization, motivation, coordination and control of the school system. Subject to the powers granted and the responsibilities and liabilities expressed in "The Public Schools Act", the School Board shall:

        i) Determine the philosophy, objectives and purposes for the Cross Lake Education Authority.
       
        ii) Determine the priorities for the attainment of purposes and objectives.
       
        iii) Formulate policies for the overall operations of the Cross Lake Education Authority.
       
        iv) Make or delegate to appropriate personnel the making of decisions as specified in "The Public School Act".
       
        v) Assist and approve with the annual budget for the Cross Lake Education Authority
       
        vi) Ensure that the activities, programs and personnel of the Cross Lake Education Authority are evaluated to determine whether the objectives, expectations and policies are achieved.
       
        vii) Continually monitor the needs of the community
       
        viii)Meet twice a month to conduct the business of the Cross Lake Education Authority.
       
        ix) Regular scheduled board meetings can be postpponed by a quorum of the board which includes one of the Executive Board Members.
      4. It is important, at the outset that the reader should recognize that the succcessful operation of the Cross Lake Education Authority depends on a large degree on the setting of good policies and the efficient execution of those policies by dedicated personnel. The Board of Cross Lake Education Authority are required and charged by law to govern the affairs of the Cross Lake Education Authority and establish the policies by which the educational system shall operate. It is expected that Board decisions will be based on the best information available through communication with the public, with colleagues, and with others working in the Board spectrum of education.
      5. To function as a purposeful and viable operation, the efforts of a school system must centre on a sound philosophy from which is derived the operational goals and objectives. Personnel within the system must be aware of these aims, the policies established to achieve them, and their role within the total system. Without this knowledge and understanding, cooperation and direction toward a common goal is difficult to achieve.
 
Policy: B 3 Amended: June 28, 2004 Subject: Powers and Duties of the Education Authority
Duties of the Education Authority
The Cross Lake Education Authority shall:
      1. Provide adequate school accomodation for the Cross Lake Band citizens who have the right to attend school.
      2. Erect and maintain upon the school building or on the school grounds a flagstaff and shall cause the national flag of Canada to be:

        a) flown on each day that the school is open, weather conditions permitting, or
       
        b) prominently displayed in the school building when weather conditons do not permit the flag to be flown outdoors.
      3. Authorize the disbursement of any moneys that are to be expended or have been expended in accordance with prior approval provided by the Education Authority.
      4. Publish a summary of the annual financial report of revenues and expenditures and state in the publication that a copy of the audited financial reprot is available for inspection by any Pimicikamak Cree Nation citizen during normal office hours.
      5. Make available for examination and inspection in the office of the financial administrator of the Education Authority during normal office hours a copy of:

        a) the final budget for the current year or any year within the last 5 years as adopted by the Education Authority but excluding there from information that may be related directly to any individual employee or to any current negotiations in respect of employee remuneration or benefits, and,
       
        b) prominently displayed in the school building when weather conditons do not permit the flag to be flown outdoors.
      6. Arrange to deposit all Education Authority funds in an account established with a chartered bank or credit union
      7. Employ teachers and such other personnel as may be required by the Education Authority
      8. Arrange for the payment of salaries at least monthly
      9. Prescribe the duties that teachers and other personnel are to perform
      10. Allow students enrolled in a teacher education course to attend any classroom of the Otter Nelson River School, and Adult Education Centre as determined by the Education Authority and the teaching education institution, at any time when the school is in session for the purpose of observing and practice teaching
      11. Admit children beginning school at the fall term and at such times as the Education Authority may be by-law establish
      12. Immediately notify Health and Welfare Canada, responsible for health, of any health related case reported to the Education Authority by school personnel
      13. Arrange to purchase textbooks for free distribution to pupils
      14. Select, purchase or rent school sites, premises, build, repair, furnish, keep in order and regulate the use of Education Authority buildings, land, enclosures and moveable property
      15. Determine the number, kind, grade, and description, of schools to be established and maintained
      16. To be invovled in the development of a Pimicikamak Cree Nation Education Policy
 
Powers of the Education Authority
The Cross Lake Education Authority may
      1. Provide a course of instruction on training for children between 4 and 5 years of age in nursery or kindergarten schools or both by a certified Early Childhood Educator
      2. Establish and conduct evening schools and part-time day schools
      3. Arrange for and conduct summer schools
      4. Establish and conduct day schools for special purposes
      5. Establish and conduct special courses, whether or not such courses are part of the regular school program
      6. Collect such tuition fees as the Education Authority may establish for any of the classes referred to in classes (2) to (5) except for classes that are part of the regular school prgram
      7. Provide such apparatus and material as may be deemed expedient for any purpose of this section
      8. Provide, with or without charge, lunches to students if funds are available
      9. Provide materials, appliances and equipment for school sports, games and supervise and direct sports, games during school terms or vacation
      10. Puchase books and other instructional materials to be given to the pupils or to be loaned to them with or without charge as the Education Authority may decide
      11. Provide a course of technical and vocational instruction, meeting provincial standards, for students enrolled in or attending the school(s) under the jurisdiction of the Education Authority by placing students under the instruction of any person properly certified by the Manitoba Department of Education
      12. Where the responsibility for payment is that of the student, parent or guardian, recover non-resident fees with costs in any court of competent jurisdiction in the province as a debt due to the Education Authorty from any person or corporation by whom they are payable
      13. Co-operate and assist Health and Welfare Canada in establishing and administering a system of medical and dental inspection of students and make such arrangements as may be recommended by Health and Welfare Canada for attending to the health, cleanliness and physical condition of students in the school(s) under the jurisdiction of the Education Authority
      14. Subject to otherwise herein provided, collect from aparent or guardian of a non-Cross Lake First Nation student attending any Early, Middle and Senior Years, an amount not exceeding the net residual cost per student per month
      15. Enter into an agreement with a government or a school division:

        a) respecting the attendance and education of children from within its education authority at a school operated by the othe party, or
       
        b) respecting the attendance and education at a school(s) operated by it of children, the education of whom is the responsibility of or under the supervision of the other party, or
       
        c) respecting the provision, exchange or showing of education services, or
       
        d) respecting the payment, sharing or collecting of fees and charges agreed upon by the parties, or
       
        e) respecting any one or more of the things mentioned in sub-clause a) to (d)
       
        f) see also secondary sponsorship guidlines
      16. Decide who shall be the school visitors
      17. Provide or make provision for the transportation of any of its resident students to and from school, or to and from any school activity during or outside of school hours, and may provide in whole or part, for the expense of any such transportation
      18. Establish, operate, maintain and regulate a system of patrols for the protecion of students from traffic accidents
      19. Establish and provide for any course of study approved by the Manitoba Department of Education
      20. Provide or authorize the levying of caution fees or fines
      21. Spend moneys received for school purposes:

        a) for extending courtesies or providing tributes and recognition to any person
       
        b) for sponsoring or participating in activities in co-operation with educational organizations
       
        c) for making grants to or becoming members of such organizations of an educational or related nature as the Education Authority may determine; and
       
        d) for the in-service Education of teachers or other employees
      22. Grant to a student a scholarship, bursary, or award; (see also Post Secondary Sponsorship Guidlines)
      23. Suspend or expel from school any student who, upon investigation by the Education authority, is found to be guilty of:

        a) conduct injurious to the welfare of the School
       
        b) plagiarism
       
        c) vandalism
       
        d) cheating
       
        e) changing of marks
      24. Grant leave of absence to any employee under its jurisdiction up to a maximum of one year without pay. The employee on leave of absence will not neccessarily return to the same position and/or salary. The employee on leave must notify their employer two (2) months prior to their return to work. In the event he/she does not complete the duration of their leave due to personal reasons or for other reasons, he/she shall remain on leave and not return to a position until approved leave has ended. Approval to return to work may be granted only for special circumstances.
The general mandatory powers and duties of the Education Authority as defined above state or imply that the Education Authority has full power to operate the locally controlled school(s) as it deems fit in compliance with its established by-laws.
Within these constraints, the education Authority views its required functions in the following broad areas:
      1. Legislative and Policy making  
        The Education Authority is responsible for the development of policy as directives for administrative action and for employing a Director's to implement Education Authority policies
     
      2. Appraisal  
        The Education Authority is responsible for assessing the effectiveness of its policies and their implementation.
     
      3. Provisional of Financial Resources  
        The Education Authority is responsible for the adoption of a budget, which will provide the resources in terms of buildings, staff, materials, and equipment, which will enable the educational system to carry out the Education Authority's policies.
     
      4. Public Relations  
        The Education Authority is responsible for providing adequate and direct means for keeping local citizens informed about the school(s) and for keeping the school staff informed about the needs and wishes of the public.
     
      5. Educational Planning and Evaluation  
        The Education Authority is responsible for establishing educational goals, which will guide both the Education Authority and the staff in working together toward the continuing improvement of the education program. The Education Authority is responsible for providing for the ongoing evaluation of the school program against the goals and objectives set forth.
Policy: B 5 Amended: July 25, 2003 Subject: Policy Dissemination
      1. The Director shall establish and maintain an orderly plan for preserving and making accessible the adopted policies.
      2. Policy Manuals shall be accessible to all employees of the Education Authority.
      3. The Policy Manual shall remain the property of the Education Authority.
      4. Upon termination of employment with the Cross Lake Education Authority, the employee shall return the policy manual to the Director.
      5. Upon termination of the school board members with the Cross Lake Education Autority, the board member shall return the policy manual to the Director.
  
      Policy Dissemination
      1. The Director(s) shall be responsible for the dissemination of approved policies and policy manuals.
      2. Policy manuals will be distributed to Education Authority members, Chief and Council, Assistant Director of Education, all Croos Lake Education Authority staff and school board, school administrators and others as designated by the EducationAuthority.
      3. Each policy manual holder is responsible for the maintenance of the manual.
      4. Upon termination of employment with the Cross Lake Education Authority, the employee shall return the policy manual to the Director of Education.
      5. Upon termination of their term of office for Cross Lake Education Authority School Board, Cross Lake First Nation Executive Council, etc., shall return the policy manual to the Director of Education.
Policy: B 7 Amended: June 29, 2004 Subject: Administrative Action Where No Policy Exists
      1. Where no Education Authority policy exists and where action must be taken within the education system, the Directors shall have due power to act.
      2. The Director(s) shall provide a written report such action to the Cross Lake Education Authority Board of Directors immediately.