Policy: C

Policy: C 1
Amended: June 29, 2004 Subject: Administrative Goals
      1. Administration on all levels shall be supportive and only be directive in terms of ensuring resource deployment to the advantage of the majority of the students or to those with greatest need.
      2. Administration is responsible to see that all efforts are made to support the goals and objectives as identified by the Education Authority.
      3. Education issues shall be addressed and resolved by administration in a timely manner and resulting action with a written report(s) to the Director of Education.
      4. Free and open channels of communications shall be maintained throughout the Education Authority.
      5. Programs evaluation, program development and implementation shall receive major emphasis.
 
Director of Education
      AUTHORITY
        The Director of Education acts as the Chief Executive Officer of the Cross Lake Education Authority.
      PUPROSE
        The Director of Education acts as the Chief Executive Officer of the Cross Lake Education Authority.
      SPECIFIC RESPONSIBLITIES

        1. To co-ordinate and manage all aspects of the operation of the Cross Lake Education Authority including education, finances and physical facilities through senior personnel such as Assistant Director of Education, Principal, Financial Administrator Officer and Maintenance Supervisor.
       
        2. To implement policy
       
        3. To attend meetings of the Cross Lake Education Authority. To provide resource information and advice required. To advise the Education Authority on new educational programs and to keep the Education Authority members informed concerning the operation of the education system.
       
        4. To direct all required research and planning.
       
        5. To recommend, to the Education Authority, all appointments, promotions, suspensions, demotions, transfer of dismissals of employee in accordance with Education Authority policy.
       
        6. To give direction to the Assistant Director, Principal, Financial Administration Officer and Maintenance Supervisor and through them the entire Education Authority staff.
       
        6. To give direction to the Assistant Director, Principal, Financial Administration Officer and Maintenance Supervisor and through them the entire Education Authority staff.
       
        7. To assist and direct all personnel in dveloping an effective and relevant school program for all students of the Cross Lake First Nation.
       
        8. To consult with and advise the Cross Lake Education Authority on all aspects through:
          a). Regular Meetings
          b). Provision of pertinent resource information, and
          c). Requested reports and an annual report.
Assistant Director
      AUTHORITY
        The Assistant Director provides administrative assistance to the Director of Education.
      PURPOSE
        The Assistant Director prepares and co-ordinates public relations and information activities within the Education Authority and between the Education Authority and other agencies. The Assistant Director is administratively responsible for designated programs.
      SPECIFIC RESPONSIBLITIES
        1. To prepare a regularly scheduled Education Authority newsletter for distribution to staff, Education Authority members, Band Council and parents.
       
        2. To prepare an annual report of the Education Authority's activities for distribution to staff, Education Auhtority members, Band Council and parents.
       
        3. To conduct background research and perpare reports for the Director of Education as requested.
       
        4. To prepare and distribute reports and information from the Director of Education as requested.
       
        5. a) To operate and/or receive proposals for Education Authority policies and procedures, to draft such proposals and submit to the Director of Education.
       
        b) To maintain in a current state, in the Education Authority policy and procedures manual, all policies formally adopted, and distribute such policies to designated personnel within the Education Authority.
       
        c) To maintain in a current state, the Education Authority's policy and procedures manual, the approved organizational structure of the Education Authority which will include the function, responsiblities, authority and the relationship of each official. such policies to designated personnel within the Education Authority.
       
        6. To supervise and make administrative arrangements for the following programs or activities:
          a) Post Secondary Programs
          b) Student Teaching
          c) Teacher Recruitment
       
        7. To be responsible for the co-ordination and administration of school construction programs when requested to do so.
       
        8. To organize, chair and/or attend special puprose meetings as requested by the Director of Education.
       
        9. To perform other related duties as assigned.
 
Policy: C 5
Amended: July 25, 2003 Subject: Authority Negotiation and Signing of Agreement
      1. The negotiation and signing of all agreements affecting the Education Authority shall be the responsibility of the Education Authority.
      2. The Education Authority may delegate, by formal motion, the signing of designated contracts and agreements to the Director of Education and/or the Financial Administrator.
      3. No agreement affecting the Education Authority shall be valid without the signature of the quorum of the Education Authority or the Director and/or the Financial Administrator (i.e. as other than Band financial agreements).
      4. No negotiations affecting the Education Authority shall be valid without the quorum of the Educaton Authority.
Policy: C 6
Amended: July 25, 2003 Subject: Administrative Unit
      1. The negotiation and signing of all agreements affecting the Education Authority shall be the responsibility of the Education Authority.
      2. The Education Authority may delegate, by formal motion, the signing of designated contracts and agreements to the Director of Education and/or the Financial Administrator.
Policy: C 7
Amended: July 25, 2003 Subject: School Administration
      1. The School Administartors are selected by the Directors and the Eduction Authority.
      2. The School Administartors shall be responsible to the Directors for the assignment of duties to members of their teaching staff and support staff, for the supervision of the instructional program for the preparation of the school budget and control of expenditures, for maintaining harmonious relationships with the community, the staff and the students attending the school (refer to attached job descriptions).
Principal
      Duties and Responsibilities
        • To establish and maintain an educational program consistent with the goals of the schools and the Education Authority
       
        • To be generally responsible for the welfare of students while they are under the school's juristiction
       
        • To maintain communication with the parent-teacher committee and the community at large
       
        • To operate the school in accordance with existing laws and regulations and in accordance with Education Authority policies
       
        • To keep the Directors' fully advised as the conditions and needs of the school and to submit reports on student and staff attendance, examinations, promotions and other matters required
       
        • To evaluate the efficiency of each staff member, including educational assistants and to forward reports to the Director of Education
       
        • To give instructions to staff members in the school
       
        • To hold regular staff meetings as outlined in the school calendar for the purpose of discussing educational and administrative matters
       
        • To attend meetings called by the Director of Education
       
        • To be on duty at the school during the week preceding the school year in accordance with the plans of the Education Authority
       
        • To be responsible for the proper registration of students and for the maintenance of up-to-date cumulative records. It shall be the principal's responsility to see that a transcript of the student's records are forwarded when the student(s) transfers to another school and the original cumulative record files within the school
       
        • To be responsible for activities conducted by the student organizations of the school, provided that such activities are sponsored by the school staff and the vice principal
       
        • To be responsible for administration of a system of accounting for all monies from student activities, fees, fines, etc. or from other funds belonging to the school or the student body. To be responsible for the safe keeping of all such monies belonging to the school
       
        • To be responsible for taking all reasonable precautions to safeguard the health and general well-being of the staff and the students in the school. To this end, to see that all students and staff are adequately trained to make effective, any plans necessary for their safety
       
        • To make provisions for the supervision of the school and the playgrounds according to approved practices and the policies during school hours and such times as school sponored activities are held
       
        • To inspect school buildings and grounds to see that they are free from hazards which might cause accidents and shall notify the proper authorities. Where damage is serious and appears to have been deliberate, to report to the police
       
        • To be responsible for seeing that all rules and regulations with respect to fire prevention and safety are carried out that all personnel are familiar with instructions related to fire alarms, fire drills and fire extinguishers. First aid kits are to provide where needed and kept properly supplied
       
        • To be responsible for the work of the non-professional staff employed in the school, including educational assistants, and school secretaries
       
        • To report to the Director's unusual occurrences and irregularities, especially those related to the conduct of the students, truancy, attendance, etc.
       
        • To endeavor, by means of notices and meetings, to ensure that the parents of the children attending school are consulted and informed, as necessary, about school program and administrative practices particularly with regard to students discipline and reporting on student achievement